Privacy Policy
Mindful Pediatrics & Adolescent Medicine
Effective Date: 04-19-2026
Mindful Pediatrics & Adolescent Medicine (“the Practice,” “we,” “our,” or “us”) is committed to protecting the privacy and security of all individuals who visit our website or interact with our digital services. This Privacy Policy describes how we collect, use, disclose, and safeguard information obtained through our website and online platforms.
This Privacy Policy applies solely to information collected through our website and digital services. It does not govern the privacy of medical information protected under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”). For information regarding our HIPAA practices, please refer to our Notice of Privacy Practices, available in our office and upon request.
1. Information We Collect
A. Information You Voluntarily Provide
This includes, but is not limited to:
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Name, email address, telephone number, or other contact information
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Information submitted through appointment request forms, contact forms, or newsletter sign‑ups
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Any information you choose to provide when communicating with us electronically
Providing personal information is voluntary; however, certain website features may not be available without it.
B. Information Automatically Collected
Our website may automatically collect certain technical and usage information, including:
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IP address
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Device type, operating system, and browser information
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Pages viewed, time spent on the site, and referring URLs
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Cookies, web beacons, and similar tracking technologies
This information helps us operate, secure, and improve our website.
2. How We Use Your Information
We may use information collected through our website for the following purposes:
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To respond to inquiries, appointment requests, or messages submitted through online forms
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To operate, maintain, and improve website functionality and user experience
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To send practice updates, newsletters, or educational materials (only if you opt in)
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To comply with legal obligations, regulatory requirements, or court orders
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To protect the security, integrity, and lawful use of our website and digital systems
We do not sell, rent, or license your personal information to third parties.
3. HIPAA, Protected Health Information (PHI), and Business Associate Agreements
Mindful Pediatrics & Adolescent Medicine is a Covered Entity under HIPAA. Certain digital services used by the Practice may involve the transmission or storage of information that could constitute Protected Health Information (“PHI”).
To ensure compliance with HIPAA:
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We maintain Business Associate Agreements (“BAAs”) with service providers that may have access to PHI.
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These agreements require Business Associates to comply with all applicable HIPAA Privacy, Security, and Breach Notification Rules.
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Business Associates must implement administrative, physical, and technical safeguards to protect PHI.
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Business Associates may not use or disclose PHI except as permitted under the BAA or required by law.
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Business Associates must notify us of any breach involving unsecured PHI in accordance with HIPAA requirements.
Important Notice
Only designated secure forms or patient‑portal links should be used to submit medical information. General contact forms, newsletter sign‑ups, or non‑secure fields should not be used to transmit PHI.
4. Information Sharing and Disclosure
We may disclose personal information collected through our website only under the following circumstances:
A. Service Providers and Business Associates
We may share information with third‑party vendors who perform services on our behalf, including:
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Website hosting and infrastructure
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Secure form processing
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Analytics and performance monitoring
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Email and communication tools
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Security and fraud prevention
Where such vendors may have access to PHI, we enter into Business Associate Agreements requiring them to:
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Protect PHI in accordance with HIPAA
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Use PHI only for authorized purposes
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Maintain appropriate security safeguards
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Report any security incidents or breaches
B. Legal Compliance
We may disclose information if required to do so by law, regulation, subpoena, or governmental request.
C. Protection of Rights
We may disclose information when necessary to:
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Protect the rights, property, or safety of the Practice, our patients, or the public
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Investigate potential violations of our policies
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Detect or prevent fraud or security issues
We do not share personal information with third parties for their independent marketing purposes.
5. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to support functionality, security, and performance. These may include:
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Essential cookies required for website operation
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Analytics cookies used to understand website performance and user behavior
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Security cookies used to detect and prevent malicious activity
You may disable cookies through your browser settings; however, doing so may affect certain website features.
6. Third‑Party Websites
Our website may contain links to external websites or resources. We are not responsible for the privacy practices, content, or security of third‑party websites. We encourage you to review the privacy policies of any external sites you visit.
7. Children’s Online Privacy
Our website is intended for use by parents and guardians. We do not knowingly collect personal information from children under the age of 13 through our website. Any medical information related to minors is handled in accordance with HIPAA and applicable state laws.
8. Data Security
We implement administrative, technical, and physical safeguards designed to protect personal information and PHI, including:
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HIPAA‑compliant hosting and data handling
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Encrypted transmission (HTTPS/TLS)
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Secure servers and firewalls
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Access controls and authentication protocols
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Staff training on privacy and security
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Continuous monitoring for vulnerabilities
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Breach notification procedures consistent with HIPAA
While we take extensive measures to protect your information, no method of electronic transmission or storage is entirely risk‑free.
9. Your Rights and Choices
Depending on your jurisdiction, you may have the right to:
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Request access to personal information you have provided
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Request corrections or updates
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Opt out of marketing communications
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Request deletion of certain information, subject to legal limitations
To exercise these rights, please contact us using the information below.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or website functionality. Any updates will be posted on this page with a revised effective date.
11. Contact Information
If you have questions about this Privacy Policy or our privacy practices, please contact:
Mindful Pediatrics & Adolescent Medicine
11705 Jones Bridge Rd
Suite A201
Johns Creek, GA 30005
770-746-7113
FAQ Section
What information do you collect on your website?
We collect information you choose to share with us, such as your name or email, and non‑identifying website usage data to help improve your experience.
Is my child’s medical information protected under HIPAA?
Yes. All medical information is protected under HIPAA and handled with strict privacy and security standards.
Do you share my information with third parties?
We do not sell or rent your information. We only share data with trusted service providers who support website functionality or when required by law.
Does your website use cookies?
Yes. Cookies help us improve website performance and security. You may disable them in your browser settings.
How do you protect my information?
We use secure servers, encryption, firewalls, and staff training to protect your information.
Can I opt out of emails?
Yes. You may unsubscribe at any time.